We’ve been talking a lot about webcasting lately. I’ve shared some cool stories about how our clients have utilized as webcast event to bring a global audience together, or how they have launched a new product with the help of webcasting and virtual engagement conferencing. So, I thought it would be fun to give a few tips to the host of these virtual events so the next time they find themselves in a position to present to the masses, they’ll be ready to crush it!
Here is the definitive Lighthouse list of Top 10 Tips For Hosting Your Next Webcast Event. Warning: Prepare for some goofiness here, but trust us!
#1 Bio break
It may seem obvious but a bathroom break before your event starts is one of the most overlooked “to-do’s” when hosting an event. You’re so focused on everything going perfectly that you forget it’s been 3 hours since you last went! Plus, if you’re going to be on video, it’s a good opportunity to make sure that half of your lunch isn’t stuck in your teeth for everyone to see.
#2 Have a glass of water!
This may seem counterintuitive to #1, but there is no worse feeling than getting a dry mouth during your presentation. Maybe it’s nerves, or maybe the nachos at lunch had a lot of sodium….whatever the reason, it is extremely important to have some water nearby in case of emergency.
#3 Don’t trust your co-host to show up
I’ve seen it a thousand times. Well, I’ve seen it twice, but for dramatic effect I’m going with a thousand. Your co-host, or maybe guest presenter, is sick on the day of the event and can’t make it. If you planned for this unlikely event, then you’re all good and able to cover his part. If not…it’s panic time! Prepare for this by having a copy of his presentation and review it so you can present if needed.
#4 Don’t forget to move the dog
It is increasingly common to see pets in the office. They’re basically office mascots at this point. But that doesn’t mean they should be taking center stage at your webcast event. Although Fido might be super cute, be sure to put him in a different office before he starts barking at the squirrel outside ,or decides now is a good time to drink the glass of water on your desk.
#5 Close all your other apps & tabs
Closing other applications will allow your computer to run faster and smoother, which will result in less “hiccups” during your presentation. Also, many times you’ll find yourself needing to screenshare during your webcast so participants can follow along with what you are doing. Just be sure to close your other browser tabs. There’s no reason for participants to see that you have Facebook, Pinterest, Instagram and Twitter open.
#6 Watch your “bling”
The microphone that is capturing your voice is extremely sensitive, so go easy on the neck, wrist and hand bling during your presentation. Anything that might rub or knock against your microphone is a no-no. Not only will it be distracting during the live event but it will affect the recording as well.
#7 No one can see your hands waving
If you’re like me, you find yourself talking with your hands when you’re discussing something you’re passionate about. Even more, you might even be using your hands to illustrate something specific you’re explaining. Just be aware of your “box”. To everyone watching, you are confined to a small box that is just a few square inches in size. They can’t see the jazz hands you have going on. But if it helps your presentation….do your thing!
#8 The video nerd factor
You have an awesome opportunity right now. You have a large group of people that have taken time from their busy day to join YOUR webcast event. Make it special! Put on a show! This will mean different things to different people but the fact that your guests can see and hear you means that you should feel free to have some fun.
#9 Smile. A lot
This kind of goes hand-in-hand with #8. Be friendly! People love friendly people and will be happy to give them their full attention if they’re likable. Smile until it hurts.
#10 You are the message in your webcast event
I’m going serious with this last one. If you believe, your audience will believe. If you’re jazzed and psyched about your presentation it will be contagious! Keep your energy high and turn the charm meter up to 11. You’ll be happy you did.
I hope you had a little fun reading the Lighthouse list of Top 10 Tips For Hosting Your Next Webcast Event, and that it has helped you prepare for your next webcast.
To host your next webcast with Lighthouse Conferencing
- Lighthouse is Helping People Retire on Time! - October 4, 2016
- Lighthouse Is Making Webcasting Easier Than Ever - August 19, 2016
- Protecting Your Privacy In Virtual Environment Conferencing HR Open Enrollment Fairs - August 10, 2016
- A dollar more (vs. a dollar less)…Lighthouse style - July 25, 2016
- How Lighthouse and Google are Involved With Cars That Talk to Each Other and Drive Themselves - June 30, 2016
- What do you do when WebEx and GoToWebinar webcasting services can’t handle your large events? - June 20, 2016
- “Craft Events” with Lighthouse – Why Lighthouse is the Craft Brewer of Virtual Events - May 30, 2016
- “Craft Events” with Lighthouse - May 26, 2016
- Live Webcasting Allows Non-Profit Organizations To Increase Exposure - May 9, 2016
- Bring Industry Experts To Your Virtual Trade Shows With Live-Streaming, Part II – “How” - May 2, 2016