Meeting Agenda Tips

Keeping your meetings on track is one of the major keys to running a successful business! Having an organized meeting agenda can be one of the best ways to cultivate team collaboration. You may be asking yourself, “Well, what exactly does it mean to stay organized during a meeting?”. Many tend to fall into a trap of setting meetings with their for the sake of having a meeting. Personally, we can’t stand this mentality at Lighthouse. We believe in setting meetings to move business forward, and encourage productive discussions. In order to encourage discussion without running the risk of taking too much time out of everyone’s day, a meeting agenda allows a team to have the tough conversations to drive a business forward. Check out these 10 tips for creating a detailed agenda that’s imperative for effective future meetings:

1. Sets Expectations

An effective agenda sets clear expectations for what needs to occur before and during a meeting. It helps team members prepare, allocates time wisely, quickly gets everyone on the same topic, and identifies when the discussion is complete.

How to Design an Agenda for An Effective Meeting
Roger Schwarz, Havard Business Journalplan

2. Stick to Your Schedule

Create an agenda that lays out everything you plan to cover in the meeting, along with a timeline that allots a certain number of minutes to each item, and email it to people in advance.

Seven Steps to Running the Most Effective Meeting Possible
Neal Hartman, Forbess

3. Share the Responsibility

Whether the item owner, facilitator, group leader, or group member plans a good meeting, collaborative effort is key — before, during, and after the event itself.

How and Why to Use a Meeting Agenda
HR at MIT

4. Goals

Your goal should be based on a specific purpose that could be attained during the course of the meeting.

6 Tips to Conduct Highly Effective Business Meetings
Nishadha Silva<span, Business 2 Community

5. Who’s Coming?

When you send an agenda, make sure that you add a list of the people who are attending the meeting, along with their title. This will help others point out that while Dave should also join, John doesn’t really need to be there.

7 Tips for Your Next Meeting Agenda
Daniel Smallfield, MEETER

time6. Start on Time, End on Time

Have an end time. When people know they have a limited time to speak or get things done, they will more likely stay on topic and contribute meaningful dialogue.

Effective Meetings: Why Meeting Agendas Matter
Simon J. Williams, Redbooth

7. Break Down the Main Goal

You can break down your main goal into smaller objectives. Note that you should create objectives that are clear and that can be verified whether achievable or not. Think of each objective as a block of time inside your agenda…”

Seven Tips to Plan Your Next Meeting with Clients
Luis Mizutani, ThoughtWorksstretch

8. Allow Some Breathing Room

Try to leave some room at the end of your agenda, so that you can clarify any missing points at the end of your meeting.

Seven Tips to Plan Your Next Meeting with Clients
Luis Mizutani, ThoughtWorks

9. Match Content to Meeting Style

If it is going to be a decision making type of meeting, invite only those people capable of making the decisions. If you seek input and want to the entire team to have a say, make sure you have enough markers, comfortable chairs, and proper nourishment.

5 Tips for More Productive Meetings
Jennifer Schaupp, TopNonProfits

table10. Bring Something to the Table!

“Al Pittampalli, author of Read This Before Our Next Meeting, believes in requiring those who come to your meetings to ‘turn up in mind and spirit and contribute something.’ This could include ‘asking questions, sharing insight or offering to take on tasks.’”

11 Tips for Having Great Meetings From Some of the World’s Most Productive People
Camille Sweeney and Josh Gosfield, Fast Company

 

We hope that these top 10 tips on how to follow a meeting agenda will help you and your business get more out of your day!  Do you have any tips of best practices in creating a meeting agenda?  Please comment below to share your ideas!

Prepare your meeting agenda, and make your next meeting even more exciting with Lighthouse!

About Shaina Torgerson

Shaina Torgerson is part of the Client Happiness department at Lighthouse Conferencing, and also takes pride in being the media enthusiast within the team. When she’s not happily assisting our awesome clients and partners, she is managing Lighthouse’s PR and marketing efforts. She has a huge passion for being outdoors and active. Being an extremely active person, Shaina teaches yoga and love activities involving the outdoors like running, hiking, camping, offroading, snowboarding, hunting...the list goes on.

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Shaina Torgerson is part of the Client Happiness department at Lighthouse Conferencing, and also takes pride in being the media enthusiast within the team. When she’s not happily assisting our awesome clients and partners, she is managing Lighthouse’s PR and marketing efforts. She has a huge passion for being outdoors and active. Being an extremely active person, Shaina teaches yoga and love activities involving the outdoors like running, hiking, camping, offroading, snowboarding, hunting...the list goes on.

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